Privacy Policy

Effective Date: 19 April 2026  |  Last Updated: 19 April 2026

1. About This Policy

P T Joseph & Co., Chartered Accountants ("the Firm", "we", "us", "our") is committed to protecting the privacy of individuals who visit our website at www.ptjosephco.com or engage with us for professional services. This Privacy Policy explains what personal information we collect, why we collect it, how we use it, and the rights you have in relation to it.

By using our website or submitting an enquiry, you acknowledge that you have read and understood this Privacy Policy.

2. Information We Collect

We collect personal information only when you voluntarily provide it to us. This includes:

• Contact enquiries: name, organisation, email address, mobile number, and the nature of your enquiry when you complete our contact form.
• Career applications: name, email address, mobile number, qualifications, and a brief professional background when you apply for a position.
• Client portal: email address used to authenticate access to your engagement documents and billing records.
• Website usage data: technical information such as your IP address, browser type, pages visited, and referring URL — collected automatically via server logs.

We do not use third-party advertising trackers, social media pixels, or behavioural analytics on this website.

3. How We Use Your Information

We use your personal information solely for the following purposes:

• To respond to your enquiry or application.
• To provide and manage professional services to you as a client.
• To send our newsletter or compliance updates, where you have subscribed.
• To operate and improve the security and performance of this website.
• To comply with legal and regulatory obligations applicable to a Chartered Accountancy firm under the Chartered Accountants Act 1949, Income Tax Act 1961, GST laws, and other applicable statutes.

4. Legal Basis for Processing

Where applicable under India's Digital Personal Data Protection Act, 2023 ("DPDPA 2023"), we process your personal data on the following grounds:

• Consent: when you submit a contact or career form, or subscribe to our newsletter.
• Contractual necessity: to fulfil our engagement obligations to clients.
• Legal obligation: where we are required to retain records under tax, company law, or regulatory requirements.

5. Data Retention

Contact and career enquiries are retained for a period sufficient to respond and assess suitability, typically not more than 12 months. Client engagement records are retained in accordance with applicable professional standards and statutory requirements, which may range from 6 to 10 years. Statutory retention obligations take precedence over any deletion requests.

6. Disclosure to Third Parties

We do not sell, trade, or rent your personal information. We may share information with:

• Service providers: technology vendors who assist us in operating this website or our client portal, bound by confidentiality obligations.
• Regulatory authorities: where disclosure is required by law, court order, or a regulatory authority such as the Income Tax Department, ICAI, or GST authorities.
• Professional advisors: with your consent, where required to deliver professional services.

7. Data Security

We implement appropriate technical and organisational security measures to protect your personal information from unauthorised access, alteration, disclosure, or destruction. Our website is transmitted over HTTPS. Access to client data within our portals is restricted to authenticated personnel.

No method of transmission over the internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.

8. Cookies

This website does not use advertising cookies or cross-site tracking cookies. We may use strictly necessary session cookies required for the operation of the client and staff portals. By using this website, you consent to the use of such strictly necessary cookies.

9. Your Rights

Subject to applicable law and professional obligations, you have the right to:

• Access personal data we hold about you.
• Request correction of inaccurate personal data.
• Request erasure, subject to our legal retention obligations.
• Withdraw consent at any time (this will not affect the lawfulness of processing carried out prior to withdrawal).
• Lodge a complaint with the Data Protection Board of India.

To exercise any of these rights, please contact us at mail@ptjosephco.com.

10. Changes to This Policy

We reserve the right to update this Privacy Policy at any time. Changes will be posted on this page with an updated effective date. Continued use of our website following any changes constitutes your acceptance of the revised policy.

11. Contact Us

If you have any questions regarding this Privacy Policy, please contact:

P T Joseph & Co., Chartered Accountants
55/3271 F, 3rd Floor, Dream Flower
Cheruparambath, Sahodaran Ayyappan Road
Elamkulam, Cochin – 682020, Kerala
Email: mail@ptjosephco.com
Phone: +91 484 231 3203